EasyOrg Features

The EasyOrg features mirror to a large extent the above mentioned Org mode syntax. Several of the EasyOrg features are explained in the Editor and Agenda sections of this documentation. Below we explain some of the EasyOrg features specifically related to Org mode.

Add/Edit Todos

You can add a Todo by using the 'Add Todo' button in the upper right corner. A Pop-up window will show a form where you can write down a header text (mandatory), a body text (optional) as well as, if you like, select a priority level, assign one or many tags and select the Todo state (eg. TODO or WAIT). You can also chose which heading in the text document the Todo should be placed under. When you press 'Save' the todo will be placed in the text file and you will also see it in the Agenda.

It might be that you have to scroll to see the newly added Todo in case it is not directly visible due to it's sorting, timestamps and priority.

It's also possible to edit a Todo by using the GUI. Simply click the options menu shown as '...' in the lower right of the Todo and select 'Edit'. The Edit pop-up window will show a form with the current data of the Todo. You can edit as you like and then press the 'Update' button. You can also press the 'Cancel' button and any edits you made in this window will be discarded.

Note that you can move around the pop-up window in case it is covering text you want to refer to in the Agenda. You can also scroll the agenda as necessary while the Add/Edit window is open.

Screenshot of add todo modal

Delete Todos

You can delete a Todo by using the options menu shown as '...' in the lower right of the Todo. Click 'Delete' and a confirmation pop-up will show to confirm you want to delete.

Change State

You can change the state of a Todo by right-clicking on the Todo's header and from the context menu that appear select 'Change State' and then the state you want to change it to.

Screenshot of context menu

You can of course also use the Editor window to change the state if you like.

Priority

You can insert the TODOs priority from the Agenda panel by using the right mouse-click context menu and selecting a priority level.

Efforts

From the Agenda panel, using the right mouse-click context menu on a TODO you can insert the estimated effort required to complete the task. If the task already has an effort, then it gets updated to the new value.

You can also insert the effort template from the editor menu if you prefer. Place the cursor on the TODO you want to add the effort to. Once inserted you have to add the value yourself in hours, for example 0:30 for 30 minutes, 1:00 for 1 hour.

In the editor you can hide and show the Effort drawer in case it makes the document too busy. You do that using Ctrl+right-arrow to hide and then show it again with Ctrl+left-arrow.

In the agenda the effort it shown in the TODO header within square brackets just next to the priority in case it's defined for the TODO (eg. [0:30]).

Tags

When creating or updating a Todo via the GUI you can select existing tags to add to your Todo or create new ones by typing them out. Tags which have already been used in the current file will show up in the Tags selector. This makes it easy to pick existing ones instead of accidentally creating duplicates with slightly different wording.

Timestamps and Scheduling

Timestamps can be added to an existing Todo via the actions button in the lower right of the Todo. Select 'Deadline' or 'Schedule' and a Datepicker will show up where you can select the date and time.

You can delete a scheduling timestamp using the same actions button and selecting 'Deadline' or 'Schedule'. If there is already a scheduling timestamp these menu options are in red and with a crossed-over symbol.

Promote To Today/Tomorrow

The 'Do Today' and 'Do Tomorrow' functions in the Agenda panels context menu gives you the possibility to set the SCHEDULED timestamp to today or tomorrows date respectively. This feature is useful for example at the start of your day you can go through your list and mark the TODOs you want to do today. Similarly, in the evening, you can go through your list and mark the TODOs you want to do tomorrow.

Reveal TODO from Agenda <-> Editor

In the Agenda panel, if you left-click with the mouse on any TODO header, the same TODO will be scrolled into view in the editor.

If you right-click with the mouse and select 'Reveal Parent' in the context menu, the TODOs parent heading will scroll into view. This could be useful if you want to see which heading it belongs to of if you manually want to add another TODO just below the heading.

Similarly, if you right-click with the mouse on the TODO header in the editor, and select 'Reveal in Agenda' from the context menu, the TODO will scroll into view in the Agenda panel.

These features are convenient to find the TODO in each respective panel.

Closing Notes

When marking a TODO as DONE, whether from the editor or from the Agenda, a 'Closing Note:' row is added as the last line of the body including a timestamp when the TODO was marked as done. Here you can add any text you want related to the TODO such as how you solved any issues, reasons why you did it a certain way or any other short or long details for future reference.

Links

You can add links to your Todos and you can follow the links by clicking on them in the Agenda. Internal links link within the same document and external links link to web pages or to files on your computer. Clickable links are underlined to easily identify them.

See the Org Mode Basics section for syntax and more details about links.

Internal Links

Internal links link to link targets within the document. Link targets are unique names within double angle brackets, eg. '<>'. The link target should be unique within the document as it will jump to the first found link target with that name.

You can follow a link by clicking on it.

Once you have jumped to the link target and you want to go back to the Todo where the link was, you can click the back button in the menu on top. This arrow button is only visible in case you have already followed a link. You can jump several steps back in case you followed several links in succession.

External Links

External links link to websites or files on your computer. Following a website link opens the web page in your web browser. Following a file link opens the default application for that file type.

Advanced

There are several more advanced features within Org mode. Many of them are related to configuration.

STARTUP blocks

Below is an example of a STARTUP block. You would use a STARTUP block to configure on a per file level how you would Org/EasyOrg to work. This is great if you want to use a few different Org settings in a specific file, but for most file just use the settings you have defined via the settings window.

Any settings you do on a file level would override the global settings made via the settings GUI or default Org behavior.

#+TODO: TODO WAIT | DONE CANCELED
#+PROPERTY: Effort_ALL 0 0:10 0:30 1:00 2:00 3:00 4:00 5:00 6:00 7:00
#+STARTUP: lognotedone
#+PRIORITIES: A D C

Let's break down what each line above does.

This line sets the TODO and DONE states you would like to use in a particular file. #+TODO: TODO WAIT | DONE CANCELED

This line defines the property Effort_ALL which is used to define the effort levels used in your file. In this case 10 minutes, 30 minutes, 1 hour, 2 hours, 3 hours etc. #+PROPERTY: Effort_ALL 0 0:10 0:30 1:00 2:00 3:00 4:00 5:00 6:00 7:00

The following line defines how you want to handle logging when changing the state to DONE. In this case we say that we want to log with a Closing Note and timestamp. #+STARTUP: lognotedone

Setting the above to logdone would mean only mark it with a closing timestamp. Setting it to nologdone would tell EasyOrg to not log anything when marking the Todo as DONE.

The last block lets us define the priorities used in this file using the letters from A to Z with A as highest priority. The first character position defines the highest priority (A in this case), the middle defines the lowest (D) and the last character defines the default priority (C). The highest priority character has to come before the lowest priority character in the alphabet. #+PRIORITIES: A D C